• Senior Executive Assistant

    Job Locations US-GA-Alpharetta
    Job ID
    2018-1609
    # of Openings
    1
    Category
    Administration
  • Overview

    Neenah has built a tradition of innovation, service and growth since its founding in 1873 and we create value by improving the image and performance of everything we touch. We do that by providing real world solutions for brand owners that grow their top and bottom line sales. Based in Alpharetta, GA with R&D and manufacturing facilities in the United States, United Kingdom, the Netherlands and Germany, Neenah is a publicly traded company and a global leader serving customers across 6 continents in more than 80 countries. We are a leading manufacturer of both specialty, performance-based products that serve a variety of end markets, and premium fine papers and packaging used to convey and enhance image through unique colors, textures, and finishes. Neenah presents true, varied and exciting choices that are both environmentally and aesthetically exceptional through sound environmental practices at our manufacturing facilities.

     

    Neenah is currently searching for a Senior Executive Assistant who will support the VP of Global Sales for our Fine Paper and Packaging Division. To be successful this person must be a very structured, disciplined, and skillful individual who approaches and completes work with strong attention to detail and follow-through. The position requires a communication style that is matter-of-fact, direct, and factual.  This individual should have a temperament which allows them to work with routine or repetitive activities. However, they also need to be flexible and able to adapt to changes in in a fast-paced work environment. The incoming candidate must be able to work well with a broad spectrum of internal and external customers, have good technology acumen along with a proven track record of using discretion with highly confidential information. The ideal candidate has the ability to manage and prioritize multiple projects, has a sense of urgency to complete tasks and activities on time and has excellent verbal and written communication skills.

    Responsibilities

    Leadership Support

    • Team orientation
    • Calendar management
    • Travel arrangements
    • Meeting planning
    • Expense reporting
    • Expense approval proxy
    • Correspondence
    • File maintenance
    • Maintain customer and sales team incentive documents.  Route for approvals and payment on a quarterly basis.
    • Key customer / industry meeting coordination

    Sales Team Support

    • Coordinate monthly sales team conference calls
    • Assist with regional sales meeting planning
    • Monthly sales team conference call coordination
    • Monthly customer incentive reporting
    • New hire orientation
    • Sales team intranet site maintenance
    • Check requests as needed
    • Responsible for working with internal and external teams to coordinate location, logistics, meals, meeting space, audio visual needs, nightly activities, etc.

    Qualifications

    • Bachelor Degree preferred but not required
    • Minimum 2 years of related work experience as an Executive Assistant
    • Demonstrate strong computer skills and advanced knowledge of Microsoft Office Products 
    • Good general knowledge of technology 
    • Knowledge of Oracle ERP, Concur expense management, SUGAR (Customer Relationship Management) and Microsoft SharePoint a plus but not required
    • A professional with strong communications and customer service skills 
    • Exhibits good general business sense and strong judgment
    • High level capability to multi-task in a dynamic environment
    • Very strong attention to detail, accuracy and on time performance
    • Good multi-tasking and project management skills
    • High level of discretion in communications
    • Demonstrates a proactive approach and collaborative style
    • Quick study, able to take direction and action oriented

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